Privacy Policy
Privacy Policy
Heartland Tabletop Network
Effective Date: November 11, 2026
Last Updated: November 11, 2026
1. Introduction
Welcome to Heartland Tabletop Network (“HTN,” “we,” “us,” or “our”).
Heartland Tabletop Network is an online community directory designed to connect tabletop gaming enthusiasts, game stores, gaming groups, clubs, event organizers, miniature painters, terrain creators, and other hobby-related businesses and organizations.
We respect your privacy and are committed to protecting the personal information you provide when using our website.
This Privacy Policy explains what information we collect, how we use it, when it may be shared, and the choices available to you.
By using our website, you acknowledge the data practices described in this policy.
2. Information We Collect
We may collect information in several ways.
Information You Provide Voluntarily
When submitting a directory listing, requesting an update, reporting incorrect information, leaving a comment, or contacting us, you may provide:
- Your name
- Email address
- Telephone number
- Business or organization name
- Business location or address
- Website URLs
- Event information
- Business descriptions and operating hours
- Images, photographs, or other submitted media
- Comments, messages, and other information you choose to share
Certain information is necessary to process requests or verify authorized listing ownership.
Automatically Collected Information
When you visit our website, our hosting provider, website software, and security services may process technical information such as your IP address, browser type, device information, pages requested, access times, and information necessary to detect suspicious activity.
This information may be used for website operation, troubleshooting, security, and abuse prevention.
3. Public Directory Listings
Heartland Tabletop Network operates a publicly accessible directory.
Information submitted for inclusion in an approved directory listing may be publicly displayed, including business or organization names, descriptions, addresses, telephone numbers, publicly designated email addresses, websites, operating hours, event details, and photographs.
Authorized contact email addresses used for listing ownership verification are not automatically displayed publicly. However, an email address specifically supplied as a public listing contact may be displayed.
Directory submissions and proposed updates are subject to administrative review before publication.
Published information may be viewed, shared, indexed by search engines, or otherwise accessed by third parties.
Please avoid including personal information in public listing fields unless you intend for that information to be publicly available.
4. Listing Ownership, Updates, and Renewals
We collect and maintain authorized contact information to help manage directory listings.
This information may be used to:
- Verify listing ownership or authorization
- Send secure listing update links
- Notify submitters about listing approvals or rejections
- Request corrections to inaccurate information
- Send periodic listing renewal reminders
- Communicate about listing maintenance or administrative matters
Secure update links may be time-limited to help prevent unauthorized changes.
If you are responsible for a directory listing, you may request corrections or removal by contacting Heartland Tabletop Network.
5. Comments and Community Participation
Visitors may submit comments on participating directory listings.
When submitting a comment, we collect your name, email address, and comment content.
Comments are subject to moderation by the authorized listing owner before becoming publicly visible.
If approved, your name and comment may appear publicly on the associated listing.
Your email address is not displayed publicly with your comment. However, it may be provided privately to the authorized listing owner as part of the comment moderation notification.
Listing owners may approve or reject submitted comments and may disable future comments on their listings.
We reserve the right to remove comments containing spam, harassment, illegal material, misleading information, or other inappropriate content.
6. Contact Forms and Communications
When you contact Heartland Tabletop Network through our website, we may collect your name, email address, optional telephone number, and message.
Contact submissions may be stored in our website’s administrative system and sent by email to designated administrators.
We use this information to respond to questions, review concerns, provide support, and manage directory-related communications.
We may retain correspondence when reasonably necessary for operational, administrative, security, or legal purposes.
7. Images and Uploaded Content
Directory listings may include photographs, logos, event images, and other media provided by users or authorized listing representatives.
Approved media may become publicly accessible.
Please upload only content you are authorized to share and avoid including sensitive personal information.
Uploaded images may contain embedded metadata, including location information. We recommend removing sensitive metadata before submission.
We may remove inappropriate, unauthorized, or misleading uploaded content.
Removing an image from a public listing does not necessarily delete the underlying media file from website storage. You may contact us to request removal of associated stored media.
8. Cookies and Similar Technologies
Our website and services integrated with it may use cookies or similar technologies to support website functionality, security, spam prevention, and user experience.
Depending on the services enabled, these technologies may be used to:
- Maintain essential website functionality
- Support WordPress administrative sessions
- Prevent automated submissions and abuse
- Protect website forms
- Provide embedded maps
- Support advertising services, when enabled
You can manage or restrict cookies through your browser settings.
Disabling certain cookies or browser features may affect website functionality.
Where applicable law requires consent for nonessential cookies or tracking technologies, appropriate consent controls will be provided.
9. Cloudflare Turnstile and Website Security
Heartland Tabletop Network may use Cloudflare Turnstile to protect public forms against spam, bots, and automated abuse.
Cloudflare may process technical information about your browser, device, and interaction with security challenges to determine whether a request appears legitimate.
We may also use temporary technical identifiers and submission limits to detect or prevent repeated abusive requests.
Information processed by Cloudflare is subject to its own privacy practices.
For additional information, visit:
https://www.cloudflare.com/privacypolicy/
10. Google Maps
Certain directory listings and events may display embedded Google Maps to help visitors locate businesses, organizations, and event venues.
When an embedded map loads, Google may receive technical information, including information associated with your browser, device, and connection.
Google’s handling of this information is governed by its own privacy policies.
For additional information, visit:
https://policies.google.com/privacy
11. Advertising and Google AdSense
Heartland Tabletop Network supports advertising through Google AdSense to help fund the operation and maintenance of our community website.
When advertising is enabled, third-party vendors, including Google, may use cookies, device identifiers, and similar technologies to serve advertisements based on visitors’ previous visits to this website or other websites.
Google’s use of advertising cookies enables Google and its advertising partners to display personalized advertisements based on visitors’ interests and browsing activities, where permitted.
Advertising providers may collect or process information such as IP addresses, browser information, device identifiers, and advertising interactions to deliver advertisements, measure performance, and improve advertising services.
Advertising Preferences and Opt-Out Options
Visitors can manage their Google advertising preferences or opt out of personalized advertising through:
Visitors may also opt out of certain third-party advertising networks through:
For additional information about how Google uses information collected from websites using its services, visit:
Privacy and Consent
Where required by applicable privacy laws, Heartland Tabletop Network will provide appropriate notices, consent mechanisms, and privacy choices before enabling applicable advertising technologies.
Advertising services may be subject to Google’s privacy policies and the policies of participating third-party advertising providers.
We may update this section as our advertising practices, service providers, or applicable privacy requirements change.
12. How We Use Information
We use information collected through Heartland Tabletop Network for legitimate website and directory operations, including:
- Operating and maintaining the public directory
- Reviewing and publishing listings
- Processing listing corrections and updates
- Managing comments and moderation
- Communicating with listing owners and visitors
- Sending requested operational notifications
- Preventing fraud, spam, and unauthorized activity
- Troubleshooting technical problems
- Complying with applicable legal obligations
We do not require visitors to create a WordPress account to browse the public directory or submit ordinary public listing requests.
13. Sharing Information With Third Parties
We may share or make information available when reasonably necessary to operate our services.
This may include website hosting providers, email delivery services, security providers, mapping services, advertising providers when enabled, and other vendors supporting website functionality.
Submitted comments and associated private moderation information may be sent to authorized listing owners.
Public directory information is available to visitors and may be indexed by search engines or accessed by other third parties.
We may also disclose information when required by applicable law, valid legal process, or when reasonably necessary to protect the security, rights, or integrity of the website and its users.
14. Data Storage and Retention
Information submitted through our website may be stored within the WordPress database, uploaded media directories, administrative records, and associated email systems.
We retain information for as long as reasonably necessary for directory operations, communication, moderation, recordkeeping, security, and applicable legal obligations.
Specific retention periods may vary by information type and operational requirements.
Authorized administrators can remove directory records, messages, and other stored content when appropriate.
Some information may remain temporarily in system backups, email records, cached pages, or third-party search indexes after removal from the live website.
15. Your Privacy Rights and Choices
Depending on your location and applicable law, you may have rights concerning your personal information.
These may include requesting access to your information, correcting inaccurate information, requesting deletion, or objecting to certain uses of your information.
You may also request:
- Changes to an existing public listing
- Removal of personal information from a listing
- Removal of submitted photographs or other media
- Review or removal of published comments
- Assistance with a privacy-related concern
We will evaluate and respond to requests in accordance with applicable law and our reasonable identity-verification procedures.
To submit a request, use the Contact page on our website or the privacy contact information provided below.
16. Information Security
We use reasonable technical and administrative measures intended to protect the information stored and processed through Heartland Tabletop Network.
These measures may include restricted administrative access, form validation, secure authorization links, spam prevention, and website security controls.
However, no website, electronic transmission, or storage system can be guaranteed completely secure.
We encourage visitors to avoid submitting passwords, financial account information, government identification numbers, or other sensitive personal information through public listing fields or general contact forms.
17. Children’s Privacy
Heartland Tabletop Network serves the tabletop gaming community and is not specifically directed toward children under the age of 13.
We do not knowingly solicit personal information from children under 13 without any consent required by applicable law.
If a parent or guardian believes a child has submitted personal information to our website, they may contact us to request review and appropriate removal.
18. External Websites
Directory listings may contain links to independent businesses, social media platforms, event websites, and other external resources.
Heartland Tabletop Network does not control the privacy or security practices of these third-party websites.
We encourage visitors to review the privacy policies of external services before providing personal information.
19. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in website functionality, privacy practices, third-party integrations, or applicable legal requirements.
Any updates will be posted on this page with a revised Last Updated date.
We encourage visitors to review this policy periodically.
20. Contact Us
If you have questions about this Privacy Policy, your personal information, or a directory listing, please contact:
Heartland Tabletop Network
Wichita, Kansas, United States
Email: info@heartlandtabletopnetwork.com
You may also use the Contact page on this website to submit privacy-related inquiries.
Connecting Players. Building Communities.